PBG is a leading small business provider specializing in a broad array of Program Management, Operations, and Information Technology (IT) services to federal, state, local, commercial, and nonprofit organizations. Our expertise delivering innovative solutions to unique challenges spans across the private, public, and nonprofit sectors. PBG draws upon its deep expertise, in-depth knowledge, and industry-best practices in the areas of IT, Operations, and Project, Program, and Portfolio Management to develop scalable solutions for managing complex issues.
We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promote team work and inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.
This position requires a Secret clearance.
Location is 80% at PBG and 20% at the Client’s site in DC.
Role: Project Coordinator
Oversees and manages project documentation and coordinates documentation revisions and distributions.
Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
Enters project information data (i.e. project status updates schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
Acts as a point of contact for escalated matters among the team.
Assists in project close-out procedures for all projects
Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).
Supports functions and best practices related to the Project Management Institute (PMI) Project Management Knowledge Areas: Project Integration Management, Project Scope Management, Project Time Management, Project Cost Management, Project Quality
Aligns projects, programs, and program management office services with the business goals and strategies of the organization throughout the program lifecycle.
Tailors program life-cycle standards and conducting critical milestone evaluations and stage-gate reviews.
Bachelor’s degree in Computer Science, MIS, Business, Engineering or other IT related field.
Project Management Professional (PMP) certification or equivalent.
3+ years of experience with developing and maintaining project schedules; tracking and monitoring the progress of the project activities; reporting status, risks, and issues; and recommending adjustments to ensure the successful completion of projects.
3+ years of experience with technical task management and software life cycle.
Experience with leading SDLC or Agile, Web-based application development or COTS integration projects.
Knowledge of software, including Agile development life cycle methodologies, tools, and processes for schedule management, risk management, configuration management, requirements management, and defect management.
Ability to organize and manage schedules using Microsoft Project, resources, and risks.
Ability to work independently at times and be self-motivated and results-focused.
Excellent verbal, graphical, interpersonal and written communication skills.
Strong analytical, problem-solving and decision-making capabilities.
Team player with the ability to work in a fast-paced environment.
Must possess strong analytical, organizational and project management skills.
Demonstrated outstanding level of professionalism in providing client support, including ability to exercise good judgment, discretion, tact, and diplomacy.
Sound business ethics, including the protection of proprietary and confidential information.
Ability to work with all levels of internal staff, as well as outside clients and vendors.
Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude.
PBG celebrates diversity and is proud to provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetics, disability, or protected veteran status. In addition to federal law requirements, PBG complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
This job description reflects management’s assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.